FISCAL MONITOR/ ACCOUNTANT 3 - 58126

Executive Service

FISCAL MONITOR/ ACCOUNTANT 3

Department of Mental Health & Substance Abuse Services

Opioid Abatement Council Office

Nashville, TN

Target Salary: $4,975.00 - $7,458.00

Remote position requiring 25%-45% travel to grantee locations including some overnight travel.

Closing Date: 05/27/2024

Who we are and what we do:

TDMHSAS is Tennessee's state mental health and substance abuse authority and serves Tennesseans through statewide mobile crisis services, peer recovery, housing and homelessness, faith-based initiatives, substance abuse treatment and recovery, psychiatric hospital and licensure services.  TDMHSAS provides services to upwards of 400,000 Tennesseans a year and operates with an annual budget of approximately $600 million.  More information may be found at www.tn.gov/behavioral-health

The Opioid Abatement Council Office maintains its own budget through the Opioid Abatement Trust Fund.  Tennessee's Opioid Abatement Council was established in law by the Tennessee General Assembly to decide how to best spend dollars received from lawsuits related to the opioid crisis.  More information may be found at www.tn.gov/oac

How you make a difference in this role:

TDMHSAS's mission is creating collaborative pathways to resiliency, recovery, and independence for Tennesseans living with mental illness and substance use disorders. Our vision is a state of resiliency, recovery, and independence in which Tennesseans living with mental illness and substance use disorders thrive. 
 

Our Values:

Customer Focused: An unwavering commitment to keep patients and those who serve them at the forefront of every decision.
 

Integrity: Honesty and truth in all that we do.
 

Inspired Purpose: The call to action in service of a cause greater than oneself.
 

Excellence: The highest standards for services, efficiency, and conduct.
 

Compassionate and Effective Leadership: The ability to make effective decisions and inspire others through active listening and empathy.
 

Solutions and Outcomes-Oriented:  The commitment to positive outcomes and meaningful changes in response to the critical needs of the Tennesseans we serve.
 

Partnership: Beyond teamwork, collaboration based on mutual success to the benefit of the Tennesseans we are blessed to serve.

Job Overview:

Tennessee's Opioid Abatement Council was created by the Tennessee General Assembly in Public Chapter 491 to manage the disbursement of proceeds from lawsuits relating to opioids.  The Council upholds the responsibility to ensure the disbursements of these funds go toward funding programs, strategies, expenditures, and other actions designed to prevent and address the misuse and abuse of opioid products and treat or mitigate opioid use or related disorders or other effects of the opioid epidemic.  

Disbursement directives include:

• Funding or supporting opioid abatement and remediation purposes and related administrative costs
• Incorporating input from the TDMHSAS Statewide Planning and Policy Council's Need Assessment Process
• Developing policies for stakeholder input
• Reporting annually on funds deposited, strategies funded, and disbursements made

The Opioid Abatement Council, Fiscal Monitor position will report directly to the Deputy Director of the Opioid Abatement Council and does not supervise any employees.  The Fiscal Monitor will be responsible for the coordination and implementation of the fiscal monitoring process for the Community Grants. They will be responsible for professional monitoring work of routine difficulty: work related to performance, internal audit type work, and performing related work as required.  Fiscal monitors may provide guidance, education, and technical assistance to grantees who demonstrate a need for such assistance throughout the monitoring process.

This is a professional-level monitoring field that requires self-motivation, organization, and discipline. Supervision is initially close, but as the employee learns the procedures and practices, supervision becomes more general. The employee must be flexible and can relay the fiscal requirements of SAMHSA, OMB, 2 CFR 200, 45 CFR, State requirements, and interpret grant contract requirements. Knowledge of EDISON is a plus. This position requires 25%-45% travel to grantee locations including some overnight travel.

Key Responsibilities:

• Assists in conducting compliance monitoring of grantee agencies, receiving state or federal funds to determine statutory compliance.
• Examine documentation including but not limited to, financial statements, bank statements, balance sheets, purchase invoices, and payroll records to ensure compliance with federal and state regulations.
• Conduct financial monitoring of private sector companies to ensure compliance with federal and state regulations.
• Prepares draft monitoring narrative reports from work paper summaries under direct supervision, to document monitoring results, clearly communicate results, and make recommendations for corrective actions.
• Analyze the extent and severity of discrepancies to make recommendations. 
• Interpret departmental policies, procedures, rules, and regulations for internal personnel and external grantees. 
• Documents work performed in the course of the monitoring according to departmental standards, policies, and procedures for review by the assigned supervisor.
• Documents communications with grantees related to the monitoring.
• Documents completion of each step of the assigned monitoring program. 
• Learns to conduct research on all applicable policies, procedures, rules, and regulations to assist the assigned supervisor in the development of the monitoring program for testing.
• Learns to gather information from external grantees and internal personnel to gain an understanding of their operations.

[25%] Prepares complex accounting/monitoring reports for the Opioid Abatement Council; reconciles accounts; processes high volume and complex transactions including accounts payable and receivable transactions; maintains accounting database for the Opioid Abatement Council

[25%] Analyzes complex data to ensure accurate Opioid Abatement Council grant funds reporting/disbursement and ensures reports submitted by external customers reflect appropriate expenditures

[25%] Ensures Opioid Abatement Council accounting/monitoring complies with the applicable standards; audits information for accuracy and compliance; compares budgets to expenditures; conducts complex research of all files across all media to gather information

[25%] Manages long term projects and communicated project information to internal and external customers; designs and utilizes project trackers

Minimum Qualifications:

Education and Experience:  Graduation from an accredited college or university with a degree in accounting, or a public accountant in good standing, or graduation from an accredited college or university with a bachelor's degree including three years of professional accounting work.

Substitution for Education: Graduate from an accredited college or university including twenty-four hours in accounting and experience equivalent to three years of full-time professional accounting or audit work.

Substitution for Experience: Graduation from an accredited college, or university, or within thirty credit hours of graduation with two years of accounting experience for every three accounting credits equaling twenty-four hours.

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.