ADMINISTRATIVE SERVICES MANAGER - 60722

Executive Service

ADMINISTRATIVE SERVICES MANAGER

Department of Environment and Conservation

Office of Energy Programs

Nashville, TN

Salary: $59,700-$89,496

Closing Date: 09/09/2024

For more information, visit the link below:
https://www.tn.gov/content/dam/tn/environment/job-announcements-/preferred-service/00109330_admin_svcs_mgr_oep_tdec-job-opp_ps.pdf



Who we are and what we do:

The Department of Environment and Conservation exists to enhance the quality of life for citizens of Tennessee and to be stewards of our natural environment. We foster a work environment that's inclusive as well as diverse, where our people can be themselves. Every idea and perspective is valued so that our culture reflects the people we serve. Our Department is committed to providing a cleaner, safer environment that goes hand-in-hand with economic prosperity and increased quality of life in Tennessee. We deliver on our mission through managing regulatory programs that maintain standards for air, water and soil quality while providing assistance to businesses and communities in areas ranging from recreation to waste management. We manage the state park system and programs to inventory, interpret and protect Tennessee's rich natural, historical and archaeological heritage. About the Office of Energy Programs: The Office of Energy Programs (OEP) provides education, outreach, technical assistance, and/or funding and financing opportunities for the following: 1.energy efficiency 2.energy management 3.renewable energy 4.energy security planning preparedness 5.response energy in transportation (alternative fuels and sustainable transportation)

How you make a difference in this role:

This position will also serve as OEP's lead for the multi-layer Accounts Payable process (submittals, reviews, approvals, tracking, reporting). The position is in the TDEC Central Office in Nashville, reports to the OEP Deputy Director for Operations, and is eligible to work from home on scheduled days.

Job Overview:

TDEC OEP seeks an Administrative Services Manager /Compliance & Procurement Specialist to oversee OEP, sub-recipient, and vendor compliance with numerous state and federal requirements regarding procurement of goods and services, prevailing wages / labor standards, government contracting, and required audits.

Key Responsibilities:

• Manage OEP procurement of goods and services in compliance with applicable State and federal procurement rules and requirements, including suspension and debarment procedures.
• Serve as the office's Accounts Payable lead regarding review and payment of invoices, sponsorships, association dues, and subscriptions.
• Maintain or develop subject matter expertise regarding federal Build America / Buy America, Davis Bacon Act, and Contract Work Hours and Safety Standards Act requirements.
• Track procurement-related compliance of OEP sub-recipients and vendors and participate in sub-recipient monitoring (desktop or onsite).
• Provide technical assistance to grantees/sub-recipients, vendors, service providers, and contractors.
• Assist with management audits of OEP by federal Office of Inspector General, State Comptroller of the Treasury, TDEC Division of Internal Audit, U.S. DOE, and U.S. EPA.

Required Experience:

• The position requires a minimum of three years of experience managing procurement activities, accounts, or budgets; writing technical documents; and program or project management.
• Applicants must possess a bachelor's degree in a related field such as public administration, planning or development, law, business, accounting, finance, or supply chain.
• Applicants must also have a proficient knowledge of Microsoft Office 365, including intermediate proficiency with Excel.

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.